1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings, Organization Meeting and Regular Meeting on November 17, 2015

Attachment: Minutes - Nov 17 ORGANIZ.pdf
Attachment: Minutes - Nov 17, 2015 Regular.pdf
Attachment: Disciplinary Minutes-2015 Nov 17.pdf (Confidential Item)

Deputy Superintendent

3. C-2 Proposed Allocations 2015-2016

Attachment: Allocation Summary - December 17, 2015.pdf

4. C-3 ESE Summer School Calendar 2016

Attachment: ESE Summer School Calendar 2016.pdf

5. C-4 VPK Summer Program Calendar 2016

Attachment: VPK Summer Program 2016.pdf

6. C-5 Summer Reading Camp Calendar 2016

Attachment: Third Grade Summer Reading Camp 2016.pdf

7. C-6 FLYCA Student/Employee Work Calendar

Attachment: FLYCA Student-Employee Calendar 2016-2017.pdf

Human Resources

8. C-8 Personnel Consent Agenda - December 17, 2015

Attachment: Personnel Consent Agenda 12 17 15.pdf

9. C-9 Settlement Agreement

Attachment: 12-17-15 Settlement Agreement.pdf

Instruction

10. C-10 Approval of the School Improvement Plan (SIP) 2015-16

Attachment: To review School Improvement Plans 2015-2016.pdf

11. C-11 Letter of Agreement with Health-Tech Consultants, Inc. third party evaluators for DoDEA Grant Project SALUTE

Attachment: Health Tech Project Salute.pdf

12. C-12 Interagency Agreement with the Hanley Foundation for Alcohol Prevention Education

Attachment: Hanley Foundation IA SERVICES 2015-18.pdf

13. C-13 K-12 Academic Support Services - Student Travel

Attachment: Dec 2015 - Student Travel.pdf

Business Affairs

14. C-14 Warrants and Vouchers for November 2015

Attachment: WARRANTS AND VOUCHERS NOV 2015.pdf

15. C-15 Monthly Property Report - November, 2015 - Furniture/Equipment

Attachment: Furniture-Equipment Report-November, 2015.pdf

16. C-16 Monthly Property Report - November, 2015 - AV Materials

Attachment: Audiovisual Report-November, 2015.pdf

17. C-17 Monthly Property Report - November, 2015 - Software

Attachment: Software Report-November, 2015.pdf

18. C-18 Monthly Property Report - November, 2015 - Vehicles

Attachment: Vehicles Report-November, 2015.pdf

19. C-19 Deletion of Certain Items Report - December, 2015

Attachment: Deletion Report-December, 2015.pdf

20. C-20 Budget Amendments for the Month of November, 2015

Attachment: November 2015 Board Impact Stmt.pdf
Attachment: November 2015 Board BA.pdf

21. C-21 Monthly Financial Report for November, 2015

Attachment: Monthly FS.pdf

22. C-22 Bids to Be Awarded December 2015

Attachment: Appendix 365-1 Order Form and Exhibits.pdf
Attachment: Master Agreement_Sungard_School Board of Clay Contract 365 County.pdf
Attachment: Exhibit I - Clay County Milestones.pdf

23. C-23 Bid Renewals December 2015

Support Services

24. C-24 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Ridgeview High School Roof Replacement and Gutter Repair Building 6

25. C-25 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Middleburg High School Flooring Replacement (Phase II)

26. C-26 Lakeside Elementary School Lighting Contract Award

Attachment: Lakeside Elementary School Lighting Bid Tabulation.pdf

27. C-27 Pre-Qualification of Contractors

Attachment: Contractor List 12,17,15.pdf

28. C-28 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights High School Roof Replacement Building 20

29. Adoption of Consent Agenda

Motions:
Motion to approve the Consent Agenda with the exception of Item C-7 that was moved to Discussion and Items C-11 and C-12 that were withdrawn.	- PASS
Vote Results
Motion: Carol Studdard
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

30. Pete Sutton - Clay County Fair Association

Minutes: Mr. Sutton thanked the Board for its support of the Clay County Fair and introduced the new General Manager, Tasha Hyder.  Although Mr. Sutton is retiring, he will continue to support the work of the Fair Board.

31. Career Academy 3 year Strategic Plan/Chereese Stewart, Director CTE

Attachment: Academy Presentation - 12-17-15.pdf
Minutes: Chereese Stewart, Director of CTE, reviewed the 3-year plan for Academy implementation in Clay County.  She reviewed the list of planned events and immediate tasks, which includes professional development training for teachers and counselors.

32. Teresa Dixon - A Reveal of the Playbook

Minutes: 

Ms. Dixon discussed bargaining in general and employee salaries.

33. Brandye and Brian Mackey - Fleming Island High Football

Minutes: 

Speakers from the Audience:  Brian Mackey (husband) and Brandyne Mackey (son)

Mrs. Mackey expressed her feelings about issues pertaining to her son and FIHS football.

Superintendent

34. D-1 Superintendent's Update

Attachment: 2015 Dec 17 BEST_Presentation_2015 (1).pdf
Minutes: 

Dr. Emily Weiskopf, Director of School Improvement, Professional Development & Assessment, briefly explained the district's Beginning Teacher Program (BEST). The program provides systematic support for first-year teachers and matches them with a BEST Coach. 

Board Member Condon briefly talked about the district's relationship with Transform Northeast Florida.  A donor has given the district, through the Education Foundation,  $50,000 to meet critical needs for students.

Superintendent Van Zant encouraged parents to use the oneclay app to view a recent press conference addressing bomb threats and the misuse of social media.  He encouraged parents to check up on their students to make sure they are using social media wisely and responsibly.

35. D-2 Consider moving the February 18, 2016 and March 17, 2016 school board meetings

Motions:
Motion to move the Regular February school board meeting to Tuesday, February 23, 2016, and to move the March Regular  school board meeting to Tuesday, March 22, 2016.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Information and Technology Services

36. C-7 Agreement Between School Board of Clay County and DES of Florida, LLC (Pulled by Mrs. McKinnon)

Attachment: DES LPO Clay 2016.12.31.2016 Programemr analyst.pdf
Minutes: 

Speaker from the Audience:  Tracy Butler - expressed concern about "subing out"  bargaining positions.

Board discussion followed with some concerns voiced about the collective bargaining issue raised by Mrs. Butler.  Due to the critical support needed from this individual with the existing payroll system that requires a very specialized skill set, the Board agreed to approve the Agreement with the provision that Board Attorney Dan Sikes contact the labor attorney for an opinion on a possible collective bargaining conflict.

Motions:
Motion to approve the Agreement.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

37. D-3 Human Resources - Special Actions

Minutes: There were none.

Instruction

38. D-4 Public Hearing to approve as advertised amendments to School Board Policy 6GX-10-1.07, Non-Discrimination

Attachment: Dec 2015 - Non-Discrimination Policy.pdf
Minutes: Chairman McKinnon opened the public hearing.  With no one present to speak to the item, the hearing was closed.  

Motions:
Approve as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

39. D-5 Public Hearing to approve as advertised amendments to the 2015-2016 Special Policies and Procedures Manual.

Attachment: S P and P DistrictDoc 15 16.pdf
Minutes: 

Chairman McKinnon opened the public hearing.  With no one present to speak to the item, the hearing was closed.  

Motions:
Approve as submitted.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

40. Comments

Minutes: 

Speakers:

• Tracy Butler - confidential employee discipline
• Wanda Clumer - bus driver duties
• Amy Smith - bus driver pay
• Teresa Ace - bus driver job concerns
• Rebecca Smith - driver pay and insurance bid
• Kim Stacey - comments made at last month's meeting
• Renna Lee Paiva - board workshop for revenue options

41. Comments

Minutes: 

Superintendent Van Zant gave senior staff the opportunity to address comments made during the meeting. 

• Dr. Legutko - gave a short financial update
• Mr. Broskie - addressed remarks about salaries
• Mr. Hendrick - addressed data to DOE and public records requests
• Mrs. Kornegay - announced the first District Advisory Committee meeting is scheduled for January 7, 2016 

Mr. Van Zant announced that the Director of Purchasing position will be filled on an interim basis by Robert Waremburg.

42. Comments

Minutes: 

At the request of Mrs. Kerekes, Mr. Broskie gave an update on the Board attorney advertisement and resumes received.

Board members made general comments about a variety of topics.  They wished Nancy Racine, who is retiring as Director of Purchasing, a happy retirement and wished everyone safe and happy holidays. 

43. Comments

Minutes: Mr. Sikes reiterated that he would get with Mr. Holshouser and inform the Superintendent and Board of the decision pertaining to Consent Item C-7, Agreement with DES.